UW-Madison Digital Library Data Dictionary: Electronic Facsimiles
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- Last Updated: 2006-04-21
- Editor: Peter C. Gorman
- Version: 4.0
- Supersedes: v.4.0 transitional
- Superseded by: version 5.0
- Current Version: http://uwdcc.library.wisc.edu/resources/efacs/EFacsDataDictionary.shtml
- Related Documents:
This document does not specify text structures, record syntax, or display labels. Rather, it defines the core data elements in terms of their internal encoding, semantics, appropriate use, and relationship to other metadata schemes. Crosswalk entries (particularly those for Dublin Core and MARC) are necessarily imprecise, as this document was created for the purpose of mapping relational database fields to TEI SGML structures. They may serve, however, to give readers with a background in those metadata schemes some points of comparison in interpreting the semantics of these data elements. Methods for embedding these data elements in specific applications or transfer formats may be specified in other documents.
Jump to: Contributors | Key to heading abbreviations
Objects defined for this application:
- Collection
- Attributes of the collection as a whole.
- Subcollection
- An arbitrary grouping of elements in a Collection.
- Aggregate
- A logical level of organization higher than that of the individual Issue. For most serials, this will be a volume. For (single-volume) monographs, this will usually not exist.
- Issue
- Basic unit of distribution. For monographs and some serials this may correspond to a volume.
- Item
- Only unit of organization recognized within an Issue. Normally corresponds to chapters, articles, etc.
- Page
- A single page.
- Standard-Number
- Standard identifier according to some published scheme.
Object: CollectionAttributes of the collection as a whole. |
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| Data Element | Req/Rep | Crosswalk | Comments | ||||||
|---|---|---|---|---|---|---|---|---|---|
| Name | Definition | Format | Example | Req | Rep | DC | MARC | TEI | |
| Collection-ID | Identifier for Collection; unique within scope of all Digital Collections | Text string: characters valid within SGML ID value | JCE |
X | DC.Identifier | 024 |
<seriesStmt>Component of <publicationStmt>Component of attributes id (<tei.2>, <div1>, <figure>), target (<ptr>), and entity (<figure>), and of entity names. |
May be URN Namespace Specific String. | |
| Collection-Title | Title for the Collection | Text string | The Journal of Chemical Education: electronic facsimile |
X | DC.Title | 245 |
<seriesStmt> |
This is the title to be used in field 245 of the catalog record for the collection. | |
| Collection-Title-NFC | Number of non-filing characters at start of Collection-Title | Positive integer | 4 |
X† | |
|
In database implementations, this value may be prepended to Collection-Title, delimited by the pipe character (|). | ||
| Collection-Availability | Information about copyright, access rights, etc. | Text string | Copyright © 2000 Board of Regents of the University of Wisconsin System |
X | DC.Rights | 540 |
<availability> |
Standard copyright language should be used when available. | |
Object: SubcollectionAn arbitrary grouping of elements in a Collection. |
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| Data Element | Req/Rep | Crosswalk | Comments | ||||||
| Name | Definition | Format | Example | Req | Rep | DC | MARC | TEI | |
| Collection-ID | Unique identifier for Collection | Text string: characters valid within SGML ID value | JCE |
X | Foreign key from Collection | ||||
| Subcoll-ID | Identifier for Subcollection; unique within scope of Collection | Text string: characters valid within SGML ID value | |
X | DC.Identifier | Component of attribute id (<seriesStmt><title type="Subcollection>) |
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| Subcoll-Title | Title for the Subcollection | Text string | |
X | <seriesStmt> |
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| Subcoll-Title-NFC | Number of non-filing characters at start of Subcoll-Title | Positive integer | 4 |
X† | |
|
In database implementations, this value may be prepended to Subcoll-Title, delimited by the pipe character (|). | ||
Object: AggregateA logical level of organization higher than that of the individual Issue. For most serials, this will be a volume. For (single-volume) monographs, this will usually not exist. |
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| Data Element | Req/Rep | Crosswalk | Comments | ||||||
| Name | Definition | Format | Example | Req | Rep | DC | MARC | TEI | |
| Collection-ID | Unique identifier for Collection | Text string: characters valid within SGML ID value | JCE |
X | Foreign key from Collection | ||||
| Aggregate-Sequence-No | Sequencer for Aggregate; unique within scope of Collection identified by Collection-ID. | Number: 4 digits, zero-padded | 0014 |
X | Component of DC.Identifier | Component of 024 or 500 |
Component of attributes id (<tei.2>, <div1>, <figure>), target (<ptr>), and entity (<figure>), and of entity names. |
May be created during processing. This should start with 0001 for the first Aggregate in the Collection, and continue in unbroken sequence through the last. If Aggregates are added or removed, the sequence must be recalculated. This number has no relationship to any number printed on the source volume. | |
| Aggregate-ID | Identifier for Aggregate; unique within scope of Collection identified by Collection-ID. | Text string: characters valid within SGML ID value | JCEV23 |
X† | Component of DC.Identifier | Component of 024 or 500 |
Component of<publicationStmt> |
Used for identification and linking. Once assigned, this value should not change, even as additional Aggregates may be added to the collection. | |
| Aggregate-Author | Author of the Aggregate | Text string | Spenser, Edmund |
X† | X | DC.Creator | 100 |
<sourceDesc> |
For monographic works, this may be an author whose collected works comprise the series. Names must be in format compatible with LCNAF (lastname, firstname). |
| Aggregate-Editor | Editor of the Aggregate | Text string | Child, L. Maria |
X | DC.Contributor | 245 |c |
<sourceDesc> |
For monographic collections, this may be an editor of a series. Names must be in format compatible with LCNAF (lastname, firstname). | |
| Aggregate-Title | Title of the Aggregate | Text string | The Collected Works of Edmund Spenser. |
X† | X | DC.Title | 245 |
<sourceDesc> |
The type attribute of the TEI <title> element should use the appropriate MARC tag as its value. |
| Aggregate-Title-NFC | Number of non-filing characters at start of Aggregate-Title | Positive integer | 4 |
X† | |
|
In database implementations, this value may be prepended to Aggregate-Title, delimited by the pipe character (|). | ||
| Aggregate-Title-Level | Type of Title of the Aggregate | Text character; one of:m[onographic] |
m |
X† | |
<title>) |
|||
| Aggregate-Issue-Sequence-No-List | Range of Issue-Sequence-No included within this Aggregate | Text string: 4-digit sequence numbers separated by a hyphen | 0001-0014 |
|
|
Always use the lowest and highest Issue-Sequence-No for this Aggregate. Used for internal processing only. | |||
Object: IssueBasic unit of distribution. For monographs and some serials this may correspond to a volume. |
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| Data Element | Req/Rep | Crosswalk | Comments | ||||||
| Name | Definition | Format | Example | Req | Rep | DC | MARC | TEI | |
| Collection-ID | Unique identifier for Collection | Text string: characters valid within SGML ID value | JCE |
X | Foreign key from Collection | ||||
| Aggregate-ID | Unique identifier for Aggregate | Text string: characters valid within SGML ID value | JCEV23 |
X† | Foreign key from Aggregate | ||||
| Subcoll-ID | Unique identifier for Subcollection | Text string: characters valid within SGML ID value | |
X | Foreign key from Subcollection. Multiple values may be combined in a single database field as a semicolon-delimited string. |
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| Issue-Sequence-No | Sequencer for Issue; unique within scope of Aggregate identified by Aggregate-Sequence-No. | Number: 4 digits, zero-padded | 0003 |
X | Component of DC.Identifier | Component of 024 or 500 |
Component of of attributes id (<tei.2>, <div1>, <figure>), target (<ptr>), and entity (<figure>), and of entity names. |
This should start with 0001 for the first Issue in the Aggregate, and continue in unbroken sequence through the last. If Issues are added or removed, the sequence must be recalculated. These values may be created during preprocessing. This number has no relationship to any number printed on the source Issue. | |
| Issue-ID | Identifier for Issue; unique within scope of Collection identified by Collection-ID. | Text String: characters valid within SGML ID value. | OHehirGaelicLex |
X | DC.Identifier | 024 or 500 |
<publicationStmt> |
Used for identification and linking. Once assigned, this value should not change, even as additional Issues may be added to the collection. May be URN Namespace Specific String. | |
| Issue-Std-No | A standard number or identifier, such as ISSN, ISBN, or URN, associated with the Issue | Standard-Number object | X | ||||||
| Issue-Printed-No | Sequential Issue (in some cases, Volume) numbering as printed on source's title page or cover. | Text string | Volume 3, Issue 11 |
X† | Component of DC.Identifier | Component of 773 |g |
<publicationStmt>Component of n attribute (<tei.2>). |
Must include, if present, labels or other non-enumerative text such as "Volume", "Issue", "Number", etc. Include numbering for all levels of aggregation (e.g., volume + issue) in this value. | |
| Issue-Author | Author of the Issue | Text string | Shakespeare, William |
X† | X | DC.Creator | 100 |
<titleStmt> |
For monographic works, the main author. Names must be in format compatible with LCNAF (lastname, firstname). |
| Issue-Editor | Editor of the Issue | Text string | Haugen, Einar |
X | DC.Contributor | 245 |c |
<editor> |
Names must be in format compatible with LCNAF (lastname, firstname). | |
| Issue-Submitter | Submitter of the (source) Issue | Text string | Walden, Barbara. University of Wisconsin--Madison. Libraries |
X | X | 720 |a |e |
<respStmt> |
Names (personal or corporate) must be in format compatible with LCNAF. Affiliation must be included when applicable. | |
| Issue-Title | Title of the Issue | Text string | The homes of the New world; impressions of America |
X† | X | DC.Title | 245 |
<titleStmt> |
For monographic works, the main title as found in subfields |a, |b, |n, |p of field 245 in the MARC catalog record. |
| Issue-Title-NFC | Number of non-filing characters at start of Issue-Title | Positive integer | 4 |
X† | |
|
In database implementations, this value may be prepended to Issue-Title, delimited by the pipe character (|). | ||
| Issue-Title-Level | Type of Title of the Issue | Text character; one of:m[onographic] |
m |
X† | |
<title>) |
|||
| Issue-PubPlace | Place of publication of the Issue | Text string | Reykjavík |
X† | 260 |a |
<pubPlace> |
|||
| Issue-Publisher | Publisher of the Issue | Text string | Mál og menning |
X† | DC.Publisher | 260 |b |
<publisher> |
||
| Issue-Chron | Period of time represented by source Issue or date of publication of source Issue, as printed in the source. | Text string | March 1932 |
DC.Date | 260 |c |
<publicationStmt> |
For periodicals, this will normally be a month or quarter and year. For monographs and some serials, this will normally be a year. | ||
| Issue-Extent | The physical characteristics of the Issue. | Text string | 168 p. : ill. (part fold.) ; 27 cm. |
DC.Format | 300 |a |
<sourceDesc> |
Whenever possible, this should be copied from the catalog record for the Issue. | ||
| Issue-Page-Sequence-No-List | Range of Page-Sequence-No included within this Issue | Text string: 4-digit sequence numbers separated by a hyphen | 0001-0385 |
Always use the lowest and highest Page-Sequence-No for this Issue. Used for internal processing only. | |||||
| Issue-Text | Whether this Issue has text available. | Boolean: one of {y n} |
y |
X | Default is n.Null values will be treated as |
||||
| Issue-Abstract | A textual summary of the content and significance of the Issue. | Text string | Reminiscences of a pioneer settler in Milwaukee, Wisconsin, who left his home in Vermont in 1831 [...] |
DC.Description | 520 3_ |a |
<notesStmt> |
No line breaks or markup may be included in the value. |
||
| Issue-Availability | Information about copyright, access rights, etc. | Text string | Copyright © 2002 Board of Regents of the University of Wisconsin System. |
X | X | DC.Rights | 540 |
<availability> |
Standard copyright language should be used when available. If a value is not present in the metadata, it will be copied from Collection-Availability. |
| Issue-Production-Ready | Whether the Issue has been released for production | Boolean: one of {y n} |
y |
All and only Issues with a value of y in this field will built in the staging environment. All Issues will be built in the test environment, regardless of the value of Issue-Production-Ready. |
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Object: ItemOnly unit of organization recognized within an Issue. Normally corresponds to chapters, articles, etc. |
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| Data Element | Req/Rep | Crosswalk | Comments | ||||||
| Name | Definition | Format | Example | Req | Rep | DC | MARC | TEI | |
| Collection-ID | Unique identifier for Collection | Text string: characters valid within SGML ID value | JCE |
X | Foreign key from Collection | ||||
| Issue-ID | Unique identifier for Issue | Text string: characters valid within SGML ID value | 00120003 |
X | Foreign key from Issue | ||||
| Item-ID | Identifier for Item; unique within scope of Issue identified by Issue-ID. | Text string: characters valid within SGML ID value | WTDesmond |
DC.Identifier | 024 or 500 |
Used for identification and linking. Once assigned, this value should not change. Must be used if Item-Type is "Article" or "Work". May be used in a URN Namespace Specific String. |
|||
| Item-Sequence-No | Identifier for Item; unique within scope of Issue identified by Issue-ID. | Number: 4 digits, zero-padded | 0023 |
X | Component of DC.Identifier | Component of 024 or 500 |
Component of attributes id (<div1>, <figure>) and target (<ptr>). |
This should start with 0001 for the first Item in the Issue, and continue in unbroken sequence through the last. If Items are added or removed, the sequence must be recalculated. The division of the Issues into Items must be complete (every Page must occur within at least one Item), but may be somewhat arbitrary when there is no explicit internal structure or when the internal structure is hierarchical and must be flattened into a single Item layer. | |
| Item-Std-No | Standard identifier for Item | Standard-Number object | X | In relational database, may be entered as a semicolon-delimited string. | |||||
| Item-Type | Type of Item | Text String; one of the values for <div1> element types defined in section 5.2.1 of Guidelines for Markup of Electronic Texts. To this list may be added: Title Page. |
Article |
X | DC.Type | |
type attribute (<div1>) |
Default value is "Section". | |
| Item-Author | Author of the Item | Text string | Steinfeldt, Harry |
X | DC.Creator | 100Component of 505 |
<notesStmt> |
Names must be in format compatible with LCNAF (lastname, firstname). | |
| Item-Title | Title of the Item | Text string | The Use of Chemicals in Education: an Experiment |
X | DC.Title | 245505 |
<notesStmt> |
A default string may be supplied by the application when no title is present, e.g. to provide clickable text in a contents list. | |
| Item-Title-NFC | Number of non-filing characters at start of Item-Title | Positive integer | 4 |
X† | |
|
In database implementations, this value may be prepended to Item-Title, delimited by the pipe character (|). | ||
| Item-Abstract | A textual summary of the content and significance of the Item. | Text string | [...] |
DC.Description | 520 3_ |a |
|
No line breaks or markup may be included in the value. |
||
| Item-First-Printed-Page-No | Page number printed on first Page of this Item | Text String | A19 |
Used for internal processing only. | |||||
| Item-Page-Sequence-No-List | Range of Page-Sequence-No included within this Item | Text string: 4-digit sequence numbers separated by a hyphen | 0023-0031 |
X | Always use the lowest and highest Page-Sequence-No for this Item. Used for internal processing only. | ||||
Object: PageA single page. |
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| Data Element | Req/Rep | Crosswalk | Comments | ||||||
| Name | Definition | Format | Example | Req | Rep | DC | MARC | TEI | |
| Collection-ID | Unique identifier for Collection | Text string: characters valid within SGML ID value | JCE |
X | Foreign key from Collection | ||||
| Issue-ID | Unique identifier for Issue | Text string: characters valid within SGML ID value | 00120003 |
X | Foreign key from Issue | ||||
| Page-Sequence-No | Identifier for Page; unique within scope of Issue identified by Issue-ID. | Number: 4 digits, zero-padded | 0029 |
Component of DC.Identifier | Component of 024 or 500 |
Component of attributes id (<figure>) and entity (<figure>), and of entity names. |
This should start with 0001 for the first Page in the Issue, and continue in unbroken sequence through the last. If Pages are added or removed, the sequence must be recalculated. This number has no relationship to any number printed on the source page. | ||
| Page-Printed-No | Sequential Page number as printed on source page. | Text string | A20 |
X† | DC.Identifier | n attribute (<figure>)n attribute (<pb>) |
Roman numerals, etc., should be transcribed exactly as printed on the source page. | ||
| Page-Description | Textual description of Page content. | Text string | Chairs; Tables; Furniture |
DC.Description | 6xx |
<figure> |
May be used to provide keyword access to page images containing figures or ilustrations. No markup should be included in text. | ||
| Page-Text | ISO 8859-1 encoding of text on Page. | Text string | DC.Description | <figure> |
Will normally be generated by OCR software, and may or may not be corrected. No markup should be included in text. | ||||
| Page-Location | System subpath (within Collection) to image file | Text string | 0012/0003/ |
X | Component of DC.Identifier | 856 |dComponent of 856 |u |
Component of SYSTEM specification for entity definition. |
The path to the image should consist only of that part of the full path local to the collection; that is, the directories under /db/otmap/[Collection-ID]/htdocs/data/images/. |
|
| Page-Filename | Base filename for image of this Page | Text string | 0120030029 |
X | Component of DC.Identifier | Component of 856 |fComponent of 856 |u |
Component of SYSTEM specification for entity definition. |
The filename extension should not be included; the extension for image files will be derived from Page-Format, while the extension for OCR text files will be assumed to be ".txt". This implies that if OCR text is stored in a file corresponding to a page image, the filenames must be identical except for the extension. | |
| Page-Format | Type of file created | Valid MIME Media Type | image/tiff |
X | DC.Format | 856 |q |
Used to construct component of SYSTEM specification for entity definition. |
Used to determine filename extension for image files. | |
| Page-Notes | Additional information about the source which might impact scanning quality, such as film type, print type, bound or unbound volumes, etc. | Text string | unbound cutup issue |
Not currently used in retrieval or interface processing. Derived from former field Page-Source-Details. |
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Object: Standard-NumberStandard identifier according to some published scheme. |
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| Data Element | Req/Rep | Crosswalk | Comments | ||||||
| Name | Definition | Format | Example | Req | Rep | DC | MARC | TEI | |
| Std-No-Type | Type of standard identifier | Text string | ISSN |
DC.Identifier [scheme] | |
type attribute (<idno>) |
Must be supplied for each Std-No-Value. | ||
| Std-No-Value | A standard number or identifier, such as ISSN, ISBN, or URN. | Text string | 0021-9584 |
DC.Identifier | 020 |
<idno> |
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Key to heading abbreviations
| Req | Required |
|---|---|
| Rep | Repeatable |
| DC | Dublin Core |
| MARC | Machine-Readable Cataloging record |
| TEI | Text Encoding Initiative |
Contributors
This document is the result of a number of discussions held over several years, most recently in July 2002. Participants include:
- Steven Dast
- Kirstin Dougan
- Mark Foster
- Peter Gorman
- Heather McCullough
- Amy Rudersdorf
© 2006 University of Wisconsin Board of Regents.
These materials may be copied freely by individuals or libraries for personal use, research, teaching
(including distribution to classes), or any "fair use" as defined by copyright laws. Please include
this statement and author or photographer attribution with any copies you make. The materials may be
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